For agencies and freelancers
Agreed in writing before the work starts, every time
Scope creep and late payment both start with a project that began on a handshake. Send the proposal from a template, let the client sign on their phone, and start work with the scope, the price and the payment terms signed and sealed under your own brand.
- Proposals signed while the client is excited
- The exact scope and price on record if anything is disputed
- Your brand on every email, not ours
What agencies and freelancers send through AiresDocs
Each one is a template you set up once. The right-hand column says whether it can be signed electronically, and where the law asks for something more.
Proposal or quote
Sign electronicallyWhat you will do, by when, for how much, with validity so the price does not hang around forever.
Set an expiry of a week or two; a signed proposal is a commitment, an unsigned one is a conversation.
Statement of work or services agreement
Sign electronicallyDeliverables, milestones, acceptance, fees, revisions, IP and notice.
Use a currency field for the fee and a dropdown for the payment schedule so the client sees the terms clearly.
NDA
Sign electronicallyConfidentiality before you see the client's plans, or before a subcontractor sees yours.
Publish as a contract link so a prospect can sign before the first call.
Terms of business or retainer
Sign electronicallyYour standing terms for an ongoing relationship: hours, rate, notice, how changes are agreed.
A template that every client signs once; renewals go out in bulk at year end.
From agreed in principle to signed and filed
The same four moves every time, so the process does not depend on who is in the office.
- 1 Prepare
Any agreement ready in minutes
- 2 Send
To the right people, in the right order
- 3 Sign
From any phone, with nothing to install
- 4 Manage
Sealed, filed and provable
- 1
Prepare your four templates
Proposal, statement of work, NDA and terms of business, with roles "Client" and "You", your logo and sender name set once in branding.
- 2
Send from the template, or let them come to you
Type the client's name and email and pre-fill the fee and dates, or send the contract link from your email signature.
- 3
The client signs on their phone
They read, ask a question in a comment if needed, and sign. Reminders chase if they go quiet; you countersign and the work can start.
- 4
Invoice against a signed agreement
The sealed agreement and certificate are filed against the client. Raise the deposit invoice knowing the terms are signed, not assumed.
The features that do the work for agencies and freelancers
Your branding on every email
Logo, colour, sender name and intro text, with no "powered by" line. Clients see you, not a tool.
Contract links in your signature
Terms of business and NDAs that clients sign without you sending anything, with an approval step before you countersign.
Correct before anyone signs
The client asks for a change to the scope: fix it in flight, with the correction recorded, instead of starting again.
Proof of the agreed scope
A sealed file and a certificate with the fingerprint of exactly what the client signed, checkable by anyone.
Signing in the client's language
A French or Dutch client sees the signing page in their language; the agreement itself stays as you wrote it.
Fewer "what does clause 9 mean" emails
On request, a plain-English summary and questions answered from the agreement text on the signing page.
What it costs
Most freelancers start on Free and move to Pro for unlimited contracts, branding and contract links. A small agency shares templates and a branded sender on Team.
- Free £0 · 3 contracts a month
- Pro £12/month or £99/year · unlimited contracts, one person
- Team £29/month or £249/year · unlimited contracts, up to 10 people
Guides for agencies and freelancers
- What makes an electronic signature legally binding?Intent, consent, attribution and an intact record: the elements behind every e-signature law.
- How to verify a signed contract has not been alteredHashes, seals, certificates and the verification page, and what a mismatch does and does not mean.
- Audit trails explained: what a completion certificate provesEvery line of a completion certificate, what it is evidence of, and the limits of IP addresses and timestamps.
Also built for
- SalesQuotes, order forms and service agreements signed while the customer is still keen.
- HR & recruitingOffer letters, contracts and policies signed before the candidate changes their mind.
- Landlords & letting agentsTenancy agreements, deposit paperwork and inventories signed from the tenant's phone.
- Finance & accountingEngagement letters, direct debit mandates and approvals with proof for the auditors.
- ProcurementSupplier set-up, purchase orders and spend approvals agreed in writing before money moves.
- Customer experienceWelcome forms, service changes and consents confirmed by the customer in minutes, on their phone.
Questions agencies and freelancers ask
For the law behind the answers, see when electronic signatures are binding. None of this is legal advice.
Can the client sign a proposal straight from my email signature or website?
Yes. Publish your terms of business or standard proposal as a contract link. The client opens it, enters their details and signs; you are notified and can approve before countersigning. Each signing creates a separate contract with its own certificate.
What if the client wants changes to the statement of work?
Before anyone has signed, use "correct" to change the file or fields; the original is voided and the corrected version goes out under the same ID with the correction recorded. After signing, agree a variation as a new contract that references the first.
How do I get the deposit before I start?
Put the payment terms in the agreement and raise the invoice on the "completed" webhook or when you see the contract finish. Collecting a card payment during signing is available on request: it relies on connecting your own Stripe account, and the payment is recorded on the certificate.
The client says the scope was different. What do I have?
The certificate records the fingerprint of exactly the statement of work they signed, when and from where. If they produce a different version, its fingerprint will not match on the verification page. Keep the sealed file, not a re-saved copy.
I work alone. Is the free plan enough?
Three contracts a month, three templates and the full certificate, seal and verification are free. If you sign more clients than that, Pro gives unlimited contracts, your branding and contract links for £99 a year.
Send your next proposal with a signature line that works
Free for 3 contracts a month, no card needed. Unlimited contracts from £99 a year when you are ready, and you can cancel in one click.